· personal identifiers and contacts (such as name, unique pupil number, contact details and address)
· medical and administration (such as doctors information, child health, dental health, allergies, medication and dietary requirements)
· attendance (such as sessions attended, number of absences, absence reasons and any previous schools attended)
· assessment and attainment (such as key stage 1 and phonics results, post 16 courses enrolled for and any relevant results)
The personal data collected is essential, for the tuition centre to fulfil their official functions and meet legal requirements.
We collect and use pupil information, for the following purposes:
a) to support student learning
b) to monitor and report on student attainment progress
c) to provide appropriate pastoral care
d) to assess the quality of our services
e) to keep children safe (food allergies, or emergency contact details)
f) to meet the statutory duties placed upon us by the Department for Education
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing pupil information are:
· for the purposes of supporting student learning in accordance with the legal basis of consent
We collect pupil information via registration forms, any forms filled on our site and tuition sessions.
Pupil data is essential for the tuition centre’s operational use. Whilst the majority of student information you provide to us is mandatory, some of it requested on a voluntary basis. In order to comply with the data protection legislation, we will inform you at the point of collection, whether you are required to provide certain pupil information to us or if you have a choice in this and we will tell you what you need to do if you do not want to share this information with us.
We hold pupil data securely for the set amount of time shown in our data retention schedule.
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
Local Authorities
We may be required to share information about our pupils with the local authority to ensure that they can conduct their statutory duties under
· the Schools Admission Code, including conducting Fair Access Panels.
Under GDPR, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact hello@ariatuition.com.
Depending on the lawful basis above, you may also have the right to:
· object to processing of personal data that is likely to cause, or is causing, damage or distress
· prevent processing for the purpose of direct marketing
· object to decisions being taken by automated means
· in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
· a right to seek redress, either through the ICO, or through the courts
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/
For further information on how to request access to personal information held centrally by DfE, please see the ‘How Government uses your data’ section of this notice.
Where we are processing your personal data with your consent, you have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your personal data, please let us know by contacting hello@ariatuition.com
We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated on 7 June 2021.
If you would like to discuss anything in this privacy notice, please contact: hello@ariatuition.com
01708 376 476 / HELLO@ARIATUition.com
ILFORD: Office 6 Ilford Business Centre, 316e Ilford Lane, Ilford, IG1 2LT
ROMFORD: 343 Dagnam Park Dr, Romford RM3 9EN
DAGENHAM : BARKING & DAGENHAM COLLEGE, FITNESS CENTRE, DAGENHAM ROAD, ROMFORD RM7 0XU
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